Recruiting SOP: Role-based interview question pack
Draft task-linked questions and an unfilled evidence sheet from a role brief. No applicant analysis, scores, or hiring decisions.
Untested general-purpose draft. All procedure steps, quality checks, and acceptance tests are not run.
The planner preset is an editable starting specification, not an execution of this procedure. Its fields are starting values: replace its owner, approver, trigger, and inputs with this SOP's, and reconcile the rest before use.
These are proposed templates, not actual Belkins SOPs or hands-on test reports. No external actions, sends, model calls, or schedules are performed or configured. No action is preapproved.
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Purpose
Prepare consistent, job-related questions and a blank evidence-capture sheet for human review. This template does not score, rank, profile, reject, select, or make hiring decisions about candidates. It does not certify hiring compliance.
Ownership and trigger
Owner: Recruiting coordinator. Named person: not assigned.
Approver: Hiring manager and designated people reviewer. Named person: not assigned.
Proposed trigger: An approved role brief and essential job tasks are ready for question design. Candidate records are not permitted inputs.
Approved inputs
Approved role description with essential tasks, observable work outcomes, and role level.
Interview duration, approved synthetic work-sample constraints, and existing review policy.
Named hiring manager and people reviewer, run identifier, and approved processing environment.
Role-only references. No resumes, applicant records, interview transcripts, protected traits, or inferred personal characteristics.
Proposed procedure (not run)
- Not run
Identify essential job tasks and observable work outcomes in the approved role brief. Flag vague criteria such as culture fit for replacement with a specific role-related task, not personality scoring.
- Not run
Map each proposed question to an essential task and its source passage. Hold requirements without a documented role connection. Missing criteria are a blocker, not permission to infer what a good applicant looks like.
- Not run
Draft structured questions or synthetic work-sample prompts with consistent wording and time boundaries. Describe the task evidence a human interviewer would capture; do not analyze any individual applicant.
- Not run
Prepare an unfilled evidence sheet with task reference, question, observed work evidence, source, and an explicit insufficient-evidence field. Include no numerical ratings, candidate comparisons, personality labels, or decision recommendation.
- Not run
Request hiring-manager and designated people review of role relevance, accessibility, accommodations, and applicable local policy before operational use. Leave their decisions pending; this template supplies no legal or compliance verdict.
- Not run
Export only the role-to-question map, question pack, and blank evidence sheet for review. Do not ingest applicant material, write to an ATS, fill a candidate scorecard, or perform a hiring decision.
Proposed outputs
Role-task-to-question map with supporting role-brief references.
Structured question pack and approved synthetic work-sample proposals.
Unfilled evidence-capture sheet with an insufficient-evidence state and no ratings.
Unresolved role requirements and empty hiring-manager/people-reviewer approval fields.
Quality checks (not run)
- Not run
Every question maps to an essential task in the approved role description.
- Not run
No candidate data, personal profiling, automated scoring, ranking, or hiring decision is included.
- Not run
Evidence prompts are consistent, observable, and role-related rather than personality-based.
- Not run
Insufficient evidence is a recording state, not an adverse judgment about a person.
- Not run
No question asks about or invites disclosure of protected or personal characteristics (for example race, sex or gender, age, family status, health or disability, religion, or national origin); the people reviewer confirms the list under local policy.
- Not run
Human review of relevance, accessibility, and local policy remains pending before use.
Acceptance tests (not run)
- Not run
Normal. Proposed fixture: Synthetic role brief with two essential tasks and no applicant information. Expected result: Each question links to a task; the evidence sheet is blank and contains no ratings or recommendations.
- Not run
Vague criterion. Proposed fixture: A role draft using culture fit without an essential-task connection. Expected result: The criterion is held for clarification, not translated into personality scoring.
- Not run
Candidate data supplied. Proposed fixture: Role input containing a synthetic applicant-record marker. Expected result: Processing stops and requests role-only inputs; no applicant summary or evaluation is produced.
- Not run
Missing task. Proposed fixture: A proposed question without support in the approved role brief. Expected result: The question is excluded or held for human review rather than used to assess a person.
- Not run
Personal-characteristic question. Proposed fixture: A drafted question asking about availability given family commitments. Expected result: The question is removed or held for people-reviewer rewording to a task-based availability question.
Stop and recovery
Stop when role requirements, review ownership, or policy guidance are missing, or when candidate data is supplied.
Ask the designated people reviewer to resolve the role-only scope. Do not copy candidate material into the exported packet.
Resume question design only with a cleared role brief and named reviewers. Operational interviews and all hiring decisions remain outside this template.
Evidence record (empty)
Template version: draft-1 / 2026-11-09. Adapted version and run identifier: not recorded.
Run status: Not run. Fixture/source versions and approved environment: not recorded.
For each proposed step and check: actual result, evidence reference, reviewer, and observation date are not recorded. Expected results above are not observations.
Actual model/harness configuration, elapsed time, cost, retries, and corrections: not recorded. No model call is made here.
Human decision: pending. Approver identity, review date, and scope: not recorded. No response is not approval.
External execution: none performed by this template. Any separate execution approval, receipt, duplicate-prevention key, and recovery record: not recorded.
Keep any future evidence in its approved restricted location. Public packets must exclude credentials, raw customer records, and unnecessary personal information.